Abel Building Solutions, Construction

Chaguanas, Trinidad

JOB SUMMARY

The Accounting Assistant (Inventory) is responsible for maintenance and control of the Company’s inventory effectively and efficiently at all locations in keeping with the Company’s policies and procedures, whilst ensuring that stock losses are minimized. 

JOB RESPONSIBILITIES

1. Allow proper controls for inventory are identified before the start of each count by generating and circulating stock count memos to the relevant Departmental Heads no later than ten (10) days before the scheduled stock count date in keeping with Group’s Policy.  

2. Ensure the proper controls for inventory are identified before the start of each count by providing timely communications to the relevant personnel on D3650 and providing confirmation that the necessary preparations are made on D3650 before all scheduled stock counts in keeping with Group’s Policy.  

3. Issue assurance that all items recorded and reported in inventory are accounted for periodically in each quarter to ensure accuracy of record keeping and timeliness of reporting.   

4. Coordinate and execute quarterly stock counts by ensuring walk throughs are 100% completed in the Product Centers and Warehouse & Yard areas to identify any breaches of count readiness and ensure that they are reported to the respective personnel at least two (2) days before each scheduled stock count.   

5. Provide administrative support to the Department by ensuring all inventory stock count variance reports are 100% accurate and circulated within 24 hours to all relevant personnel so that stock counts are approved within three (3) days and all explanations are validated. 

6. Support the Accountant – Inventory by coordinating and conducting monthly/quarterly Cycle Counts for Raw Material, Finish Goods and Spares with 100% accuracy and keeping in line with Group Policy. 

7. Provide timely submission of reports and postings by ensuring the variance summaries for each month matches the respective general ledger postings for each assigned division to ensure accurate reporting in compliance with the Department’s standards and procedures. 

8. Prepare timely submission of reports and postings by ensuring all counting journal postings matches the variance report presented for approval to ensure accurate reporting in compliance with the Department’s standards and procedures. 

9. Create Inventory Adjustment, Movement and Counting Journals as per required deadline. 

10. Conduct system checks before scheduled stock counts by accurately completing the audit of all production records, transfers & processes, sales verification, movement verification, positive movement, picking list verification, transit warehouse, quarantine warehouse and quarantine warehouse (Sales) to ensure an efficient and effective timely stock count.  

11. Maintain the submission of accurate reporting each quarter by ensuring all Items in the subledger are counted 100% in compliance with Ansa Mcal Group Policies. 

JOB QUALIFICATIONS

• 1- 3 years in a similar position. 
• Working knowledge of Microsoft Office Suite, Microsoft AX