Purchasing Manager

Job Summary:

To manage, plan, coordinate and facilitate the purchase of all local and foreign merchandise in a cost effective and efficient manner based on organizational needs and within standard operating procedures and guidelines.

Key Responsibilities:

1. 
   
   Analyses stock levels based on usage and consumption patterns to ensure that minimum stock levels are adequate or there is 80% availability within two days or 95% availability within one week.
   
   
   
2. 
   
   Ensures that a high inventory turnover rate as budgeted is achieved avoiding any provision for stocks exceeding the six month age level.
   
   
   
3. 
   
   Constantly monitors sales records and merchandise usage to identify trends and provides reports to respective Managers in terms of purchasing needs.
   
   
   
4. 
   
   Liaises with known and approved suppliers both local and foreign to ensure that maximum cost efficiency is achieved based on volume purchases.
   
   
   
5. 
   
   Executes major purchases as requested and approved by the General Manager.
   
   
   
6. 
   
   Seeks alternative suppliers in terms of Local purchases with the aim of sourcing enhanced quality merchandise, achieving cost efficiency and timely delivery of items.
   
   
   
7. 
   
   Obtains quotations and negotiates with supplier for better terms and conditions for goods and services provided to the Company. Negotiations to be done under the guidance of the General Manager and Manager- Finance and I.T.
   
   
   
8. 
   
   Follows up on all outstanding orders to ensure the timely provision of quality goods and services.
   
   
   
9. 
   
   Meets periodically with suppliers to foster good vendor relations.
   
   
   
10. 
    
    Prepares monthly reports on goods ordered and received, stock levels, purchasing needs, alternative suppliers found and alternative pricing.
    
    
    
11. 
    
    Interacts with end-users to conduct follow-ups and provide feedback on purchase orders.
    
    
    
12. 
    
    Uses Requisition system to generate purchase requisitions.
    
    
    
13. 
    
    Provides the necessary guidance to the Purchasing Assistant to ensure purchasing goals and objectives are achieved.
    
    
    
14. 
    
    Performs any other related duties as may be required.

Qualifications and Experience:

• 
  
  Associate Degree or Diploma in Purchasing and Supply Chain Management or equivalent in Business Administration, Logistics or related technical area.
  
  
  
• 
  
  Three (3) to five (5) years experience at a managerial level in a purchasing environment.

Knowledge and Skills:

• 
  
  Knowledge of Information Technology (hardware and software)
  
  
  
• 
  
  Excellent interpersonal and communication skills both oral and written.
  
  
  
• 
  
  Excellent analytical and negotiating skills
  
  
  
• 
  
  Must display cost effective buying and ability to analyze stock usage.
  
  
  
• 
  
  Proficient in Microsoft Office Suite, particularly Excel.
  
  
  
• 
  
  Effective time management and organizational skills

Human Resources
P.O Box 600
11th Floor, TATIL Building
Maraval Road, Port of Spain
E-Mail: [email protected]